Board portals are a central repository for all board information. They enable directors to access up-to-date and relevant material from anywhere. This enables them to efficiently prepare for meetings, handle tasks and collaborate on projects with their colleagues. Board members can also be authorised to sign documents with digital signatures, removing the need for costly printing and distribution.
The implementation of a board portal can aid businesses in saving money and resources while improving their efficiency and effectiveness. When choosing a board administration system, it is important to consider the specific requirements of your organization. You should select a provider that offers competitive pricing and solutions to satisfy the needs of your board.
Previously, boards were given paper-based meeting packs via courier. It could take as long as several days for them to be opened and accepted. With a portal for board meetings, the process is cut down to hours, and meeting agendas, reports, presentations and other materials can be mailed out immediately to attendees. The portal for board members can be used to host video-telephony meetings giving a seamless experience for the directors.
It is vital that the board portal chosen is secure, with features like data encryption and password complexity controls as well as monitoring of user activity to limit the risk of access by unauthorized persons. It must also be able to demonstrate the security standards of industry such as ISO 27001 and SOC 2 certifications, as well as facilities that offer the physical, human and procedural security measures.